Responsibilities:

• Manage diaries, appointments, meetings and competing priorities across two directors.
• Prepare meeting agendas and materials, capture actions and follow up ahead of deadlines.
• Triage correspondence, identify urgent matters and draft professional emails and communications.
• Prepare and format presentations, reports and other director-level documentation.
• Coordinate proposals from initial inputs through to final submission and follow-up.
• Prepare polished client-facing documents using approved technical and commercial information.
• Maintain proposal, quotation and director action registers to keep priorities visible.
• Follow up with clients, suppliers and colleagues for outstanding information.
• Maintain pricing and stock schedules, templates, shared folders and document version control.
• Coordinate expenses, recurring administrative deadlines and project handover documentation.

Requirements:

• Proven experience as an Executive Assistant, Senior Administrator or similar supporting busy decision-makers.
• Excellent written English and the ability to turn rough notes into polished professional correspondence.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Confident using Word, Excel or Google Sheets, shared calendars and digital document-management systems.
• Exceptional attention to detail, particularly around numbers, documents, versions and deadlines.
• Highly discreet and comfortable handling sensitive and confidential information.
• Proactive and dependable, with the confidence to chase information, ask questions and follow through.
• Comfortable working within a project-based technical business.
• Experience within lighting or construction would be advantageous but is not essential.